From Route to Invoice – Same Day
Great but… how much time do you lose on manual processes? Manage both documentation and invoicing in one solution. Why data collection needs to happen in real-time! What could a digital workday look like in special transportation in 2025?
Want to know where you stand on the digital barometer? Try our free mini test at this LINK – it’s free of charge!
How much time do you lose on manual processes?
In specialized transport, time isn’t just money – it’s also precision, safety and customer satisfaction. Yet many companies still spend too much time on manual processes: handwritten slips, paper documents, excel sheets and double-entry. When the driver drops the slips in the pile in the office and they are only entered later, it often takes days before an order is ready for invoicing.
This doesn’t just mean delays in writing the invoice – it also means a gap in the overview. How many orders have actually been completed? Which tasks have been profitable? Where are the bottlenecks in planning? When data only exists on paper or in different systems, it becomes difficult to manage operations effectively.
You also risk making mistakes that can quickly cost you dearly. Incorrectly recorded working hours or missing documentation for a task can mean lost invoicing and unnecessary discussions with customers. And worst of all, the overall work process from route to invoice becomes cumbersome and slow.
Digitalizing the workflow is therefore not just about saving time. It’s about creating coherence – between the cabin, the office and the customer.
We know something about that!
Manage both documentation and invoicing in one solution
Get support from a system where every transportation task is registered digitally – from planning the route to completing the task and sending the invoice. The driver logs in via an app, receives the day’s orders and can document the work continuously: pictures, delivery time, notes and signatures directly on the mobile.
When the work is done, data is automatically sent to the office where the system updates the status, calculates time and distance, and prepares the invoice.
No manual entry, no forgotten notes, no waiting time.
With this type of solution, both the planner and the finance department have access to accurate, up-to-date information in real-time. This makes it possible to react quickly, adjust routes, plan resources better and invoice faster.
In practice, this means that a task that previously took several days to complete administratively can now be invoiced the same day. At the same time, the risk of errors is reduced because data is recorded at the source – the moment the work is done.
For many companies in crane, gravel, container and machine logistics, this frees up both time and resources. When the driver, planner and financial employee work in the same digital flow, many of the small but time-consuming tasks that otherwise consume hours in everyday life disappear.
The effects are noticeable: fewer administrative hours, faster payment from customers and a better decision-making basis. At the same time, it creates more employee satisfaction because the workday becomes simpler and more transparent.
We know a lot about that!
From route to invoice – on the same day – this is what the specialty freight segment will look like by 2025
Over the coming years, digitalization will become a natural competitive parameter in specialized freight. Companies that use data effectively will have a significant advantage: they can plan smarter, invoice faster and react more quickly to changes.
A digital workday in 2025 could look like this: The planner creates the day’s routes in a TMS system that automatically takes into account many aspects such as capacity, load type, road conditions and CO₂ optimization. Drivers get the routes sent directly to their app, where they continuously register status, images and time spent. The customer receives updates along the way – and when the job is completed, the invoice is automatically sent with all necessary documentation attached.
In the office, employees don’t have to double type, search for receipts or push for documentation. Instead, they spend their time following up with customers, planning the next day and analyzing results.
Digitalization isn’t about removing people – it’s about giving them better tools. When technology handles the routines, employees can focus on collaboration, quality and service.
Being able to send invoices the same day a job is done is no longer a distant dream. It’s a necessary reality for companies that have taken the step towards full digital consistency between planning, execution and finance.
2024: freight transportation went up slightly, is it due to “from route to same day invoice”? read more at this LINK
Low cost automation
Low cost automation is about implementing simple and cost-effective technological solutions that streamline work processes without breaking the budget.
Even smaller businesses can benefit from automation, improve productivity and reduce errors while keeping costs down by using SaaS solutions.
From route to invoice – same day is automation that contributes to better business conditions.
Optimized processes
Optimized processes are key to maximizing efficiency and productivity in any business. For example, automating repetitive tasks, streamlining communication channels and improving resource utilization. The result is a smoother and more cost-effective operation that not only increases competitiveness, but also creates a better workplace with fewer errors and higher employee satisfaction. From route to invoice.
Get leaner, go greener!
Stra.com’s goal is to motivate and support companies in their efforts to reduce their environmental footprint while optimizing their operations. We believe that it is possible to achieve economic growth while taking care of the planet, and we are dedicated to supporting companies in this important journey towards a more sustainable future. From route to invoice – same day is part of our commitment.
Ready for an (un)engaging meeting?
We would like to talk to you about which (standard) solutions we can help you with. We offer you years of experience and insight into what works and what doesn’t.
